Brown Hall

Office of Financial Aid

Financial Aid Basics

Miles College Financial Aid Office

General Information

Students seeking financial assistance, including scholarships and grants through the College, are required to submit the Free Application for Federal Student Aid (FAFSA) to the Federal processing center.  The FAFSA becomes available each year on October 1st.  Students must re-submit financial aid applications each school year in order to be considered for financial aid. Applicants must include the Miles College School Code (001028) so that the College can receive the processed results. Students who are legal residents of Alabama (defined by the State of Alabama) must also complete the Alabama Student Grant Application. For priority consideration, the results from the FAFSA must be filed with the Federal Processing Center starting October 1 for the upcoming academic year (e.g. October 2021 for the 2021-22 academic year). Summer School aid applications should be received by March 1. The FAFSA should be filed as soon as possible after October 1 to ensure that a report reaches the Financial Aid Office to allow sufficient time for the office to review and assist in making needed corrections. Applications received after the above dates will be acted upon in a program having limited funding only if funds are available at the time the completed application is received.

Financial aid at Miles College is awarded to students who are in pursuit of a bachelor’s degree.  Once the requirements for the program of study have been completed, the student is no longer eligible for financial aid for that degree program.  Students are encouraged to limit the times they change their major since this can cause a student to meet or exceed the 150% or 6-year maximum time frame for which federal financial assistance can be granted.  Aid from the State of Alabama has a maximum time limit of 125% or 5 years.

The College considers all available financial aid sources when determining financial aid award packages. Students are awarded financial assistance based on the cost of attendance as set by the Institution in compliance with Federal guidelines.  The cost of attendance includes the amounts needed for tuition, mandatory fees, room and board, books and supplies, and miscellaneous educational expenses. Note: Financial aid budget increase requests require special consideration and should be received in the Office of Financial Aid at least two weeks before the beginning of each semester for timely processing.  The request must explain and document the need for the increase.

The maximum amount of any Scholarship/Grant-in-Aid awarded by the College is restricted to the parameters of the cost of attendance budget as determined by the Institution. The budget includes any combination of other forms of financial aid such as Federal Grants, Student Grant, other Institutional Grants/ScholarshipsPrivate scholarships/grants, and other sources of financial aid available to students. Students selected for verification by the U.S. Department of Education (a process by which the College must check the accuracy of the information which was reported on the application for federal aid) are required to complete the verification process before aid can be awarded. Miles College will make adjustments to your financial aid award package as deemed necessary to maintain compliance with federal/state/institutional/other resource guidelines. Revision notifications will be delivered by any standard communication method used by the College.

Basic Financial Aid Information

The general policies and procedures pertaining to the administration of Financial Aid are indicated below. 

Offering Financial Aid 

The Office of Student Financial Aid (OSFA) staff begin offering on/or before April 1st of each offer year. The need-based aid is offered to those students with the greatest need until the funds are exhausted. The following information explains important philosophies and procedures which guide the process of offering financial aid to students at Miles College: 

Institutional Packaging Philosophy

The packaging philosophy in the OSFA is to ensure consistent, equitable, and fair distribution of financial aid funds as described by Federal, State and Institutional policies and regulations.

Institutional Packaging Procedures

When packaging financial aid for eligible students, the OSFA considers Federal Pell Grant and Scholarships first, other Grants and campus-based aid (FSEOG, FWS) second, Federal Direct Stafford Subsidized and Unsubsidized Loans, additional Federal Unsubsidized Loans, and the Federal Direct PLUS third. The various types of financial assistance are considered in a manner that the student's cost of attendance (COA) is met up to the student’s maximum eligibility. The COA generally includes: tuition & fees, room & board, books & supplies, transportation, and personal.

Federal Supplemental Educational Opportunity Grant (FSEOG) is offered to students who demonstrate exceptional need (Federal Pell Grant recipients with the lowest expected family contribution).

When offering federal financial aid, students are automatically offered after completing the FAFSA based on criteria setup using the Financial Aid Packaging Module in ED Express and in accordance with federal guidelines. If student has any other aid other than Title IV (federal aid), it will be applied to the student’s offer.

Repeated Courses and Financial Aid

 

In order to receive Title IV federal funds for a repeated course, a previously PASSED course may be repeated only ONE TIME. The student may receive Title IV federal funds for this repeated course only ONE TIME. If this passed course continues to be repeated more than once, for example, if you take a course and receive a C and take the course again and make a D, if you take the course a third time Title IV federal funds will no longer pay for this repeated course.
 

Repeated courses (both passed and failed) will affect Satisfactory Academic Progress (SAP) in that a repeated course (along with original attempt) must be counted towards the maximum time frame.

Determination of Allocations of Funds to be Offered

The Department of Education sends the OSFA information detailing annual fund allocations through the Federal Authorization Letter with the Official Notice of Funding. Determining the allocation of funds available includes an evaluation and projection of available funds and administrative expenses. Careful projections are made to ensure that fair and equitable packages are offered to students. The Director, in conjunction with the staff, determines the total aid funds to be offered during an offer year.

Outside Resources

To assist in meeting their educational expenses, students are encouraged to seek financial assistance such as scholarships from external sources. Financial aid, including outside resources, may not exceed the student’s cost of attendance and or FEDERAL FINANCIAL need. If the combination of all aid from all sources exceed the cost of attendance, an adjustment to the original offer notification may be necessary. If the adjustment is necessary, the OSFA will reduce loans first, then any campus based funds until the over offer does not exist.

Offer Notification and Acceptance of Offers

Notification that federal financial aid has been offered is sent to the student’s email from ED Express.  If the student does not return award offer declining any of aid offered; the office assumes that the student accepts the offer.

Consortium Agreements

A student may receive Title IV aid if he/she is taking coursework at two or more schools, if the participating institutions enter into a consortium agreement. A consortium agreement specifies which institution will process and disburse student aid. The agreement also stipulates which institution will consider the student enrolled; and who is responsible for monitoring of attendance. Whichever institution disbursed aid funds is responsible for keeping records and returning Title IV funds in the case of an over award.

Offers & Disbursements

A confirmation of the financial aid offered to each student is provided in an Offer Notification emailed by the Office of Student Financial Aid. Offer notifications are emailed for the upcoming offer year during the spring and summer proceeding the fall enrollment term.

The offer notification will inform students of their offers and contains data on student budgets, expected family contribution, offer categories, Student Rights and Responsibilities, information on Entrance Counseling (where applicable), and instructions on completing the student loan information.

The financial aid offers are usually made on an annual basis. The annual offer is divided into two equal installments which are posted to the students’ account by the Business Office during the Fall and Spring Terms.

The student's account, provided by the Business Office, consists of postings from at least three (3) sources:

1. Institutional Charges

  • Tuition
  • Room and Board
  • Fees, etc...

2. Financial Aid Offers

  • Federal Pell Grant
  • FSEOG
  • Federal Direct Loans
  • Scholarships from College and/or other sources
  • Federal Work-Study

3. Payments by cash or check from students and parents (Business Office)

When the financial aid offer and/or cash payments exceed college charges, the student is eligible to receive a refund. Refunds of the excess credit balances are processed by the Business Office and will be available to students at least fourteen (14) days after the first day of enrollment to ensure that attendance and enrollment verification have been completed.

Note: Entrance counseling must be completed by the student before the loan proceeds are disbursed to the student.

Federal Supplemental Educational Opportunity Grant (FSEOG) Policy

The College adheres to the U.S. Department of Education’s stipulation that one of the eligibility requirements for receiving an FSEOG is that you must 1st qualify for a Federal Pell Grant.

The College also adheres to the U.S. Department of Education’s stipulation that a recipient must meet the definition of exceptional financial need.  The College has interpreted exceptional financial need as being a student whose family income yields an EFC of zero or as close to zero as possible.  Also, when an FSEOG recipient’s record (ISIR – Federal Need Analysis Methodology) is compared to all other applicants, demonstrates a need greater than any of the others in the applicant pool.

PRIORITY ORDER FOR FSEOG AWARDS

First selection group:
In determining the priority order in which undergraduate students will be awarded FSEOG funds in any given award year, Miles first choose those students with exceptional financial need. Those with the lowest Expected Family Contributions (EFCs) who will also receive Federal Pell Grants in that award year. As determined by Miles The range of lowest EFC is 0-500. Note:  The last day of Registration is the date used as the cutoff for the first selection group of offers.

Second selection group:
If there are remaining FSEOG funds after offering  FSEOG funds to the entire first selection group, the next offering of FSEOG funds would be offered to  those eligible students beginning with the lowest EFCs  greater than 500, including those that are not Federal Pell Grant eligible.

NOTE:  The awards range from $200.00- $4,000.00 per year, depending on eligibility and availability of funds

Offer Revision

There may be instances which warrant a change to the original offer notification. A Financial Aid Administrator may review a student's circumstances, make an adjustment to an offer, and release a revised offer notification. This revised offer invalidates the original offer notice.

1. Revision Initiated by the Office of Student Financial Aid

The Office of Student Financial Aid (OSFA) will automatically consider a revision in a student's aid package when the following occurs:

  • There is presence of conflicting information within the file.
  • There are changes resulting from verification.
  • There is a change in availability of funds.
  • There is a change in eligibility.

The offer notification and the terms and conditions of the offer acknowledge the rights of the OSFA to make a change to any offer. Students are sent a revised offer notification as soon as possible.

2. Revisions Initiated by Request from Student

Students may decline any portion of their offer. If a student wants to add an offer, the request will be referred to a Counselor. Student wishing to adjust their aid package are asked to submit a letter to their Counselor.

It is the student's responsibility to notify the OSFA of changes in a student's resources. If the student visits with a Counselor and reveals a change in circumstances which may affect the student's family contribution, the student should write a letter reiterating the conversation and include supportive documentation. If a change to the offer is allowable, the aid Counselor will release a revised offer notification.

3. Over awards

An over award occurs any time a student’s total financial aid offered or disbursed exceeds the cost of attendance and/or federal financial need for the offer period by more than an allowable tolerance. This includes all financial aid from all sources (federal, institutional, and outside aid).

  • Eliminating an Over award

Before reducing a student's aid package because of an over award, the FAA should always attempt to alleviate the situation by reducing or eliminating the over award. The method used is to adjust undisbursed funds (part or all undisbursed financial aid funds must be cancelled/reduced in the case of an over award).

  • Causes of an Over award and/ or Overpayment 

There are several causes of an over award:

  1. Student Wages – The student earns more than the offered FWS allocation.
  2. Change in the enrollment status - the student withdraws or drops below the projected enrollment status.
  3. Reduction in cost of attendance - the student changes budget categories.
  4. Additional resources - the student has resources greater than those used to calculate the offer.
  5. Administrative error - the aid administrator inadvertently makes an error.
  6. Fraud - the student intentionally deceives or misrepresents information to obtain funds.

Treatment of an Over award

If eliminating the over award is not possible, the Financial Aid Administrator must reduce the over award using the following sequence:

  1. An over award from an administrative error can be resolved by reducing any aid or by canceling next semester's aid. The Counselor will notify the student via an offer notification email or individualized letter.
  2. If an over award occurs due to fraud, follow the procedure outlined in the Fraud section of Policies and Procedures.

Professional Judgment

Professional Judgment is the ability of a Financial Aid Administrator to change a student's financial aid based on extenuating circumstances. Circumstances may include death, a decrease in income, change in family size, loss of assets, unusual expenses, etc.

Professional Judgment request

A Professional Judgment request can be initiated by completing the Professional Judgment form which is available on our website and submitting it to our office at the address or fax number listed. Once your request is received and your situation has been documented, the professional judgment team will review it and notify you of the result.

The changes made by the professional judgment committee may or may not change your financial aid. Since funding is limited, it is important to submit your appeal as early as possible. The review process may take as long as six weeks.

If approved, you will be reconsidered for federal funds. Depending upon fund availability, this may include the Federal Pell Grant, Federal Supplemental Educational Opportunity Grant, Federal Work-Study, William D. Ford Federal Direct Loan Programs, etc.

Required Documentation

In order to make changes to your financial aid, documentation of your extenuating circumstances must be submitted. Typical documentation may include the following:

Death Certificate

Medical expenses: Copies of Medical bills that have been paid.

Maintenance of two households: Letter outlining why two households must be maintained, copies of lease agreements, mortgage notes, and utility bills for each of the two residences.

Divorce or separation: Copy of court documents showing separation/divorce, documentation of living in two separate residences (utility bills, leases, etc.)

Decrease in income: Copies of year-to-date pay stubs, federal tax transcripts, termination notice from employer, and notice from Social Security regarding termination of benefits.

Return the request form to: Office of Student Financial Aid

Dependency Override

The Office of Student Financial Aid has the authority, through Section 480(d)(7) of the Higher Education Act, to change a student's status from dependent to independent in cases involving unusual circumstances.

We will review your file for a Dependency Override in cases of abuse, abandonment, or neglect. If your situation falls under one of these reasons, select the appropriate option below and follow the instructions.

We cannot process a dependency override for any of the following reasons:

  • Parents refuse to contribute to the student's education;
  • Parents are unwilling to provide information on the application or for verification;
  • Parents do not claim the student as a dependent for income tax purposes;
  • Student demonstrates total self-sufficiency.

To apply for a Dependency Override

1. Complete the Free Application for Federal Student Aid.

2. Request a Professional Judgement form from the Office of Student Financial Aid.

3. Have at least three (1) professional third party to submit a letter on formal letterhead and (2) letters from next of kin that are familiar with your circumstances.

4. Provide a personal statement indicating your relationship with your biological mother and father.

5. Submit all forms and supporting documentation to our office.

6. Allow 2-3 weeks for the Dependency Override to be processed.

Fraud

There are difficult situations where students and/or parents purposefully misrepresent information in hopes of obtaining additional assistance. The Office of Student Financial Aid (OSFA) is required to have a policy of referral when confronted with actual or suspected cases of fraud and abuse [668.53(a)(5), 668.14(g)].

1. Policy for Fraud

Students and parents who willfully submit fraudulent information will be investigated to the fullest extent possible. All cases of fraud and abuse will be reported to the proper authorities.

2. Procedures for Fraud

If, in a Financial Aid Administrator’s judgment, there has been intentional misrepresentation, false or conflicting statements, or alteration of documents which have resulted or could result in the offering or disbursement of funds for which the student is not eligible, the case shall be referred to the Director for possible disciplinary action. After investigating the situation, if the Director believes there is a fraudulent situation, all information must be forwarded to the Office of Inspector General of the Department of Education or the local law enforcement agency.

The Director of Financial Aid reviews the student's aid file with the appropriate Counselor and if the decision is made by the Director to pursue the possibility of denying or cancelling financial aid, the student is notified to contact the OSFA. If the student does not contact the OSFA, the Director may:

  • Not process a financial aid application until the situation is resolved satisfactorily
  • Not offer financial aid
  • Cancel financial aid
  • Determine that financial aid will not be processed for future years

All processing of the application or disbursement of funds shall be suspended until the Director has made a determination as to whether the student shall be required to make an appointment.

Fraudulent situations should be reported to the hotline of the Department of Education Inspector General at 1-800-MIS-USED.

Rights and Responsibilities

The benefit of financial aid at any institution requires students to be knowledgeable about their rights and responsibilities as borrowers. We’ve compiled a list to help students at Miles better understand these rights and responsibilities:

Rights and Responsibilities Summary Checklist

I understand that I have a right to the following: 

  • Written information on my loan obligations and information on my rights and responsibilities as a borrower
  • A grace period and an explanation of what this means
  • A disclosure statement, received before I begin to repay my loan, that includes information about interest rates, fees, the balance I owe, and the number of payments
  • Deferment of repayment for certain defined periods, if I qualify and if I request it
  • Forbearance, if I qualify and if I request it
  • Prepayment of my loan in whole or in part any time without an early-repayment penalty
  • A copy of my promissory note either before or at the time my loan is disbursed
  • Documentation that my loan is paid in full

I understand I am responsible for:

  • Completing exit counseling before I leave school or drop below half-time enrollment
  • Repaying my loan even if I do not complete my academic program (under certain circumstances), I am dissatisfied with the education I received, or I am unable to find employment after I graduate
  • Notifying my school and the Direct Loan Servicing Center if I move/change my address or change my name
  • Making monthly payments on my loan after my grace period ends, unless I have a deferment or a forbearance
  • Notifying the Direct Loan Servicing Center of anything that might alter my eligibility for an existing deferment or forbearance

Private/Alternative Loans

The lender must disclose to the consumer information about alternatives to Private Education Loans (PELs), including:

  • a statement that the consumer may qualify for federal student financial assistance through a program under Title IV of the HEA (20 U.S.C. 1070 et seq.);
  • the interest rates available under each program under Title IV of the HEA (20 U.S.C. 1070 et seq.) and whether the rates are fixed or variable;
  • a statement that the consumer may obtain additional information concerning federal student financial assistance from the institution of higher education the student attends or at the website of the U.S. Department of Education, including an appropriate website address; and
  • a statement that a covered educational institution may have school-specific education loan benefits and terms not detailed on the disclosure form.

Right to cancel

As a result of the Truth, I Lending Act (TILA) of 2009, the Financial Aid Office must allow a full three business days right to cancel period after the signed promissory note is submitted before funds can be released to your student account. This will create a delay in your ability to receive short-term loan funds. This requirement became effective on February 14, 2010.

Please plan according, knowing that ETFL funds cannot be released for three business days after you have submitted a signed promissory note.

What happens after I am approved?

After a lending institution approves a loan, the Financial Aid Office will receive a certification request. Once the lender receives your self-certification and the completed school certification, the lending institution will finalize the loan process and send the funds to the university. Please allow at least two weeks to receive funds. Funds will disburse to the borrower’s account no earlier than 10 days prior to the start of classes for the semester.

Withdrawing and Return of Title IV Aid

Federal Law requires an institution to return all unearned Title IV funds to the appropriate Title IV programs when a recipient of Title IV aid withdraws on or before completing 60% of the period of enrollment. If a recipient of Title IV funds withdraws during a period of enrollment, the College must calculate the amount of Title IV Aid the recipient did not earn, must return it to the Title IV Programs. This action may require the recipient to repay funds issued directly to them prior to the calculation. The non-payment of Title IV aid will also be reported to U.S. Department of Education for collections and the overpayment of grants reported to the National Student Loan Data System as required by Federal Law.

Federal Law requires that refunds on behalf of student financial assistance recipients must be returned in the following order:

  1. Federal Direct Unsubsidized Stafford Loan
  2. Federal Direct Subsidized Stafford Loan
  3. Federal Direct PLUS (Parent)
  4. Federal Pell Grant
  5. Federal Supplemental Educational Opportunity Grant (FSEOG)
  6. TEACH Grant

*Note:  If a student is deemed eligible for a post-withdrawal award / disbursement, the student will be notified and a response must be submitted to the Financial Aid Office within 10 days of the notification.

Unofficial Withdrawal


An unofficial withdrawal is when a student stops attending classes and does not notify the school of his or her withdrawal. The following circumstances are classified as unofficial withdrawals:
1. Student ceased attendance after initiating their course and is issued an "FA" grade at the midpoint of the term. Note:  The Records office will continue to monitor these students throughout the term.

The Financial Aid Office receives a report from the Records Office at the midpoint of the semester of all “FA’s”.  Once the Records Office receives confirmation/verification from the instructors and/or students the R2T4 calculation is performed.


2. The student did not begin the withdrawal process or otherwise notify the school of the intent to withdraw due to illness, accident, grievous, personal loss, or other circumstances beyond the student's control.
In the event the Records Office  determines the student has unofficially withdrawn, the withdrawal date will be the last date of academic activity or if no consensus can be met it will be the midpoint of the payment period. In the event a student is considered to be an unofficial withdrawal, the student
could be subject to a 50% or higher loss of aid eligibility that could result in an outstanding balance due.

The Financial Aid Office receives a report from the Records Office at the midpoint of the semester of all “FA’s”.  Once the Records Office receives confirmation/verification from the instructors and/or students the R2T4 calculation is performed.

Income-Contingent Funding

Student Freedom Agreement  

Student Freedom Initiative is a nonprofit organization dedicated to ensuring freedom in professional and life choices for students attending Minority Serving Institutions (MSIs), with an initial emphasis on Historically Black Colleges and Universities (HBCUs) like Miles College. While Student Freedom initiative's student support services, such as mentoring, internships, and tutoring, will be open to all students at Miles College regardless of undergraduate standings, the Student Freedom Agreement is initially limited.  

The Student Freedom Agreement, which is the Student Freedom Initiative's income-contingent funding alternative, is available to prospective juniors and seniors, as determined by credit hour, majoring in approved STEM programs. Eligible students who participate in a Student Freedom Agreement will be able to have a portion of their educational expenses paid for and commit to making monthly payments after graduation. 

To be eligible to apply for funding from us, your school must be a participant in the Student Freedom Initiative program, you must have a valid Social Security Number (SSN), and you must meet all of the following criteria immediately prior to a disbursement (as determined and confirmed by your school):   

  • School approved FAFSA or acceptable alternative state aid application;   
  • Rising junior or senior (by credit hours);  
  • Enrolled full-time for the coming academic term (unless Student Freedom Initiative grants an exception because you require less than full-time enrollment to complete your bachelor’s degree in your final year of study);   
  • Majoring in approved Science, Technology, Engineering, and Math (STEM) degree-seeking program; and   
  • Meeting Satisfactory Academic Progress (SAP), as defined by your institution. 

Please note that students are ineligible if they are in the United States with a non-immigrant visa. 

For additional information about Student Freedom Initiative and the Student Freedom Agreement, please contact the Office of Student Financial Aid for the latest information.  

Cost and Aid

Periods of Residency

Residence halls officially open and close on the dates stated in the College Calendar. Residence fees and meal charges cover only the periods when the halls are officially open. The College is unable to provide special housing for students during holiday and vacation periods. The only exception to this policy will be during the Thanksgiving Holiday period but only at the discretion of the administration.

Comprehensive Fee

Library. This fee covers in part the use of the Learning Resources Center and a limited number of copies.

College Center. This fee covers a portion of operating costs of the Norton Student Union Building and activities held in the building during the year. Miles College students enjoy free admission to all dances and activities sponsored by the College or the Student Government Association. This fee also covers utilization of the tennis and basketball courts.

Student Athletic Activities. This fee covers free admission to all home athletic events. Students may use their I.D. Card to attend football, basketball, baseball, and volleyball games and tennis match

Lectures and Cultural Activities. This fee covers, in part, the cost of providing the College Community with visits from outstanding artists and lecturers and for other activities that contribute to the cultural and educational development of the College’s students.

Computer Center. This fee covers in part the cost of the Computer Labs located throughout the campus.

Books and Supplies. The Electronic Textbook fee is $125 per semester.

Special Examination Fee. The application fee for the administration of an examination is $25.00.

Online Technology Fee. The technology fee for Online Courses is $50 per Class per Semester.

Auditors Fee. The privilege of auditing courses is extended to any student in good standing with the consent of the Division Chair of the audited department and the Dean of Academic Affairs. Persons desiring to audit courses are required to register and pay a fee of $470.00 per course, plus a $25.00 administration fee. No credit will be awarded.

Graduation Fee (Baccalaureate Degree)

Fees include rental of cap, gown and hood. Graduation fee should be paid one month before the date of graduation and/or upon receipt of the senior graduation checklist from the Registrar’s Office.

Miles College Business Office: 

mcba@miles.edu

(205) 784-1539

Miscellaneous Fees

Replacement of Identification Card $25.00
Transcript Fee
(first copy free to graduates only)
$10.00
Returned Check Fee $35.00

Making Payments

Payments can be made payable to Miles College c/o Business Office in person, online via Epay or by mail. Payments should be sent in the form of money orders, cashier’s or certified checks or personal checks. Do not send cash in the mail.

Payments submitted to Miles College are applied to the student’s account for the full amount. No part of the payment made to the College is returned to the student. All overpayments are returned to the sender or applied to the next semester’s bill. The College reserves the right to refuse checks from students who have had checks previously not honored by the bank. All payments sent through the mail or otherwise should be accompanied by the name and address of the sender and the full name and student number of the student to whom the payment is intended. Students presenting checks to Miles College at Registration that are not honored by the bank and which must be collected after the normal registration period will be charged a late registration fee of $100.00 in addition to the returned check fee.

Refunds of Fees

The effective date of a withdrawal and refund, if any, is the date the formal application is filed in the Registrar’s Office or in case of withdrawal by mail, the official postmark date. If a student withdraws during the semester or Summer Term, a portion of fees is refunded in accordance with the following schedule:

Tuition Refund

FALL AND SPRING SEMESTERS
Withdrawal within the first week 75%
Withdrawal within the second week 50%
Withdrawal within the third week 25%
Withdrawal after the third week 0%
 
SUMMER TERM
Withdrawal within the first 25%
Withdrawal after the first week 0%

Special Charges Refund - No Refund

The first day of the semester is the first official day of class as indicated on the College’s calendar. If a refund is due to the student under the College’s refund policy and the student received financial aid under Title IV (student financial assistance program, other than College Work-Study Program), a portion of the refund is returned to Title IV funds. See Refunds in the Student Financial Assistance section of the catalog.) The College’s refund policy is subject to change to conform to the United States Department of Education Refund Regulations.

Meal Plan Refund

If a student withdraws from all classes and moves out of a residence hall, the cost of the meal plan is prorated on the basis of the unexpired number of meals remaining to be served during the semester of withdrawal.

Contact Us

Emily Jones – Vice President of Enrollment Management
(205) 929-1569
eljones@miles.edu


Byranda Bandy-Parrish - Interim Financial Aid Director
(205) 929-1513
bbandy@miles.edu


Vacant - Assistant Director
Beverly Harris – Office Manager
(205) 929-1665
bharris@miles.edu


Gabrielle Daniel – Financial Aid Counselor Alphabet A-G
(205) 929-1594
gdaniel@miles.edu


Tonya Conner – Financial Aid Counselor Alphabet H-O
(205) 929-1667
tconner@miles.edu


Shirley Pugh – Financial Aid Counselor Alphabet P-Z
(205) 929-1664
spugh@miles.edu


Vacant – Loan Counseling, Debt Manager

Student Financial Assistance Programs, Veterans Affairs and More

  • Institutional Scholarships 

    Scholarship awards vary in size and cover educational expenses as outlined in the scholarship’s description provided by the Scholarship Chairperson. All students who apply for or receive academic scholarships must maintain the cumulative grade point average as stated, except where scholarships are donated and allow less than a “B” average by the donor. Scholarships are not redeemable as cash but are offered by the College for the specific purpose of being applied towards the student’s direct educational cost (costs payable to the College).

    The College’s Institutional Scholarships/Grant-in-Aid is awarded as supplementary funds, applied to the student’s indebtedness after all other assistance has been determined. All Institutional Scholarship/ Grant in aid funds that are in excess of the student’s direct academic expense(s) will revert to the College’s Institutional Scholarship/Grant-In-Aid Fund for allocation to other eligible students.

    President’s Scholarship. Recipients who qualify must have a GPA of 3.70 and a minimum SAT score of 1160 or an ACT composite score of 24. The award covers tuition, room, and board for residential students. The amount of this award may vary depending on the student’s aid from other sources. This scholarship is renewable for up to three years and a class load of 15 hours per semester.

    Dean Scholarship. Recipients who qualify must have a GPA of 3.2 and a minimum SAT score of 1020 or an ACT composite score of 20. The award amount is $5,000 and is renewable for up to three years and a class load of 15 hours per semester. The amount of this award may vary depending on the student’s aid from other sources.

    Bridge Scholarship. Required High School/College GPA 2.75. The award amount is $2,500 and is renewable for up to three years. The amount of this award may vary depending on the student’s aid from other sources.

    Presidential Discretionary Scholarship.  Recipients are selected by the President of the College.  The award amount varies each year and may cover tuition, comprehensive fee, and room and board for residential students.  Other aid sources are considered as well to determine the student’s award package.  Additional annual awards are at the President’s discretion.

    Athletic Grant-in-Aid.  Recipients who are selected must be eligible to participate in the NCAA Division II Intercollegiate Athletic Program. The amount of these awards may vary depending on the student’s aid from other sources. Awards may cover tuition, fees,  room & board, minus any grants and institutional aid the recipient may be receiving. Recommendations for this type of aid are made by the Athletic Director and/or Head Coach, based upon the rules and regulations of the NCAA, SIAC, and the athlete’s performance in competition. A recipient will be evaluated to be considered for Grant-In-Aid renewal each year. For further informationplease contact the Athletic Department.

    Performance Grant-In-Aid. Recipients who qualify are those whose training or ability enables them to play in the College’s Band, sing in the Choir, or perform as a College cheerleader For additional information contact the Band Director, Choir Director, or Cheerleader Sponsor.

    Employee Educational Assistance Program. Educational assistance i.e. Staff Aid is available to all full-time employees and their qualified dependents that desire to further their education at the College.  Class loads not to exceed six semester hours per semester are supplemented up to 100% for faculty and staff members who have completed one year of service at the College.  Spouses and naturally born or legally adopted children who are unmarried dependents of full-time faculty and staff members may enroll full-time or less per semester.  To be eligible to receive this supplemental assistance, federal and state financial aid applications must be filed and completed annually and a “C” or 2.0 GPA must be maintained.  Any person in default on any loan will not be eligible for Staff aid.  Since this is a supplemental tuition waiver, funded by the Institution with no cash value, employees, spouses, and qualified dependents must be eligible to receive Federal aid.  The tuition waiver will only pay the remaining balance after the federal and state aid is determined.  To apply, an employee educational benefit form must be completed at least one month prior to registration each semester and submitted to the Director of Human Resources.  Benefits are contingent upon continued employment.  If employment is terminated for any reason, ONLY the current semester will be honored. 

    Delta Sigma Theta Sorority Scholarship. The Birmingham Alumnae Chapter of the Delta Sigma Theta Sorority, Inc. gives scholarships of up to $3,000 to worthy students who have demonstrated character, scholarship, talent, and need for financial assistance. Recommendations for the awards are made by the Scholarship Committee and faculty members who are members of the sorority. 

    United Negro College Fund Scholarship. Scholarship funds are available to prospective/continuing students at Miles College. Requirements for each type of UNCF scholarship are set by UNCF. UNCF personnel make the selection of the award recipient and notify the recipient and the College. 

    New students applying for  UNCF  scholarships must submit an application for admission,  their academic transcripts,  and their SAT  or ACT  scores to and enroll at Miles College. In addition, each new or continuing applicant must complete and submit the Free Application for Federal Student Aid listing Miles College as the recipient. Applicants must complete a scholarship/grant application form at www.uncf.org.

    Army and Air Force ROTC Scholarships. Scholarships are available to students enrolled in the  AROTC  and AFROTC programs through a cross-registration with the University of Alabama in  Birmingham and  Samford  University,  respectively.  The UAB Army ROTC awards two and three-year scholarships to hundreds of students each year, based solely on merit. Qualify, and you could receive a full scholarship for tuition and educational fees, plus money for books and a monthly allowance to help cover the day-to-day costs of college. For additional details, contact UAB Army ROTC at (205) 934-8749 or email: roo@uab.edu.  Samford Air Force ROTC scholarships are extremely competitive. To ensure you are a top candidate make sure that you have the highest GPA possible, score well on the ACT or SAT, and stay physically fit to pass the Physical Fitness Assessment (PFA).  For additional details, contact the Recruiting Flight Commander, Detachment 012, Air Force ROTC at (205) 726-2859 or email det012@us.af.mil.

    The Johnny Morrow Memorial Scholarship. This scholarship is donated by the Morrow family in memory of their late brother, Johnny Morrow, a Miles College graduate. The scholarship is given annually for the purchase of textbooks to two students who have demonstrated a financial need. Recommendations are made by the College Scholarship Committee.

    Federal Financial Aid Programs. Students seeking financial aid assistance through the Department of Education’s federal student aid programs must apply using the (FAFSA) Free Application for Federal Student Aid at www.fafsa.ed.gov.  Miles School Code (001028). The College administers the Federal Student Aid Programs in accordance with Federal rules and regulations. 

    Federal Pell Grant Program (PG). Federal Pell Grants are awarded to assist undergraduates (1st Bachelor’s degree) pay for their education after high school. For many students, the Federal Pell Grant provides a “foundation” of financial aid to which aid from other Federal and non-Federal sources may be added. Unlike loans, grants do not have to be repaid. To determine eligibility, students must apply for a Federal Pell Grant using the (FAFSA). The amount of each Pell Grant award per term will depend also on your enrollment status per credit hour load.  Award amounts vary based on full-time, three-quarter-time, part-time, and less than part-time.  Changes in the law affect Federal Pell Grant awards, this change limits the total number of years a student may receive a Federal Pell Grant to the equivalent of six years (12 semesters = 600%).

    Federal Supplemental Educational Opportunity Grant (FSEOG). Federal Supplemental Educational Opportunity Grants are “campus-based” federal assistance, which is available to undergraduate students (1st Bachelor’s degree students) who have demonstrated a financial need. This grant amount varies up to $4000 and depending on the need, the availability of Federal SEOG funds at the College, and the amount of other aid offered. A recipient must be eligible for a Federal Pell Grant to receive this aid, provided funds are available. Funds are generally not sufficient to meet the need of every eligible student; and Pell Grant recipients with the lowest EFCs are considered first.

    Federal Work-Study Program (FWSP). The Federal Work-Study Program provides jobs for students who have demonstrated a financial need to earn money to pay part of their educational expenses. A student may work up to 20 hours per week while school is in session. Students are permitted to work  40  hours per week during breaks and vacation periods.  While working  40  hours per week,  students are required to save a portion of their earnings to meet the expense of the next enrollment period (e.g.. Fall, Spring, or Summer).  Federal Work Study Recipients will be notified by mail of their job assignments from the Federal Work-study Coordinator.  This is a JOB established by the College, and Work-Study payroll payments are processed on a monthly basis each semester. 

    Teacher Education Assistance for College and Higher Education (TEACH) Grant. TEACH grants are available to Education majors in specified academic shortage areas who agree to teach full time for at least (4) years within (8) years of graduation at a school serving a high percentage of low-income students. Recipients must maintain a 3.25 cumulative average and carry a full-time load (minimum of 12 hours).

    William D. Ford Federal Direct Subsidized/ Unsubsidized Student Loan Program. These are low-interest rate loans made to students by the U.S. Department of Education to help pay for their education after high school.  Sub and unsubsidized loan amounts vary based upon the student’s academic classification, annual loan limit, and aggregate loan maximum.  Unsubsidized loans are not based on financial need. Interest is charged throughout the life of the loan and the student borrower may choose to pay the interest charged on the loan or allow the interest to be capitalized (added to the loan principal).  Federal Direct Loan borrowers taking their first loan on or after July 1, 2013, may qualify for a subsidized Direct Loan for a maximum of 150% of the length of their academic program. Subsidized loan eligibility is limited to 6 years in a 4 year program. Students reaching this limitation could receive unsubsidized loans if eligible.  Eligibility for a Federal Pell Grant must be determined before a Direct Loan is awarded. To accept and have a Direct Loan disbursed to the student’s school account, Federal Direct Loan Entrance Counseling and Master Promissory Note must be completed at www.studentloans.gov.   

    William D. Ford Federal Direct Parent Loan for Undergraduate Students Program (PLUS). Plus loans are made to the parents of dependent undergraduate students and are not to be confused with Graduate Plus loans. The PLUS is not based on financial need and is limited to a parent borrower for a dependent student attending at least half-time. A parent is currently defined as a person’s natural or adoptive mother or father, or the step-parent married to the custodial parent. Parents are required to pass a credit check. PLUS loans carry a fixed interest rate and an origination fee. The parent who completed the FAFSA application and has an FSA ID can apply. Certain parent borrowers may also be required to complete federal PLUS loan counseling; however, the U.S. Department of Education will provide the notification if this counseling requirement must be met.

    State Financial Aid Programs. The College administers the state student aid programs in accordance with state and federal rules and regulations.  Students seeking financial aid assistance through state financial aid programs must follow the College’s policies and procedures and state aid application guidelines to be eligible. 

    Alabama Student Grant Program (ASGP). The Alabama Student Grant Program was established for undergraduate, non-sectarian, secular education at independent, non-profit, post-secondary institutions of higher learning located within the State of Alabama. This is not a need-based program. Grant amounts vary from year to year based on the availability of funds, but cannot exceed $1,200 per academic year.  Students who are residents of the State of Alabama are required to apply for this Grant.  Applications are sent to those who qualify or may be obtained from the Financial Aid Office or from www.miles.edu.

    Alabama Student Assistance Program (ASAP). This is a “need-based program” which provides assistance on a limited basis to Alabama residents who demonstrate a financial need. Students must file the Free Application for Federal Student Aid in order to receive consideration for aid from this Program. The State Student Assistance Program determines the amount to be allocated to each eligible school. Student assistance can vary in size but not exceed $5,000 per year.

    State Vocational Rehabilitation Program. This program provides educational assistance for individuals with physical or mental disabilities.  Students must contact the State Vocational Rehabilitation Service Office nearest their home for further information. The College’s Vocational Rehabilitation Certifying Official is located in the Miles College Financial Aid Office. Vocational Rehabilitation benefits are to be coordinated with Title IV student aid. When the total of both aid sources exceeds the college’s Title IV student aid budget, Title IV aid and any Institutional aid will be adjusted.

  • Veteran’s Benefits. VA Educational Benefits are designed to assist the VA student with meeting his/her educational costs and may result in an adjustment to Federal Title IV, Institutional and/or State aid. The College’s Veterans’ Benefits School Certifying Official (SCO) is located in the Financial Aid Office. Should a veteran or dependent of a disabled/deceased veteran need further information, contact the Veterans Administration at www.va.gov or 1-888-442-4551. Eligible federal and state veteran benefit programs include Federal Tuition Assistance (TA), Chapter 31, Chapter 33/Post 911, Chapter 35, 1606, 1607, REAP, and VA Vocational Rehabilitation.

    COVERED STUDENT POLICY - Students will be permitted to attend and/or participate in the course of education during the period beginning on the date on which the student provides to the College a certificate of eligibility for entitlement to educational assistance under chapter 31 or 33 and ending on the earlier of the following dates:

    • The date on which payment from the Veterans Administration is made to the College.
    • 90 days after the date the College certified tuition and fees following the receipt of the certificate of eligibility.

    The College will not impose any penalty, including the assessment of late fees, the denial of access to classes, libraries, or other college facilitates, or the requirement that a covered student borrow additional funds, on any covered student because of the student’s inability to meet his or her financial obligations to the College due to the delayed disbursement funding from VA under chapter 31 or 33.

    Complaint Policy for Students Receiving VA Education Benefits. Any complaint against the school (Miles College) from a current or prospective students receiving VA education benefits should be routed through the VA GI Bill Feedback System by going to the following link: http://www.benefits.va.gov/GIBILL/Feedback.asp. The V.A. will then follow-up through the appropriate channels to investigate the complaint and resolve it satisfactorily.

    The Alabama Veterans G.I. Scholarship Program is administered through the state department of veteran’s affairs and only funds state-supported institutions- Miles College is private and not eligible.

    Federal and State Measurement of Satisfactory Academic Progress (SAP). Financial Aid recipients must maintain satisfactory academic progress as one of the criteria for receiving Federal/State Financial Aid. The federal requirements for making satisfactory progress are as follows:

    1.0 Quantitative - the amount of course work students are required to complete which is defined as 67% of attempted/scheduled hours.

    Attempted/scheduled hours include incompletes, withdrawals, repeated courses, transfer courses, remedial/developmental courses, failed & passed courses.

    1.1 Qualitative - the grade point average students are required to maintain

    Hours Attempted Minimum Required GPA
    0-29 1.6
    30-59 1.8
    60-89 2.0
    90 and above 2.0

    In addition to the cumulative grade point average requirements indicated above, a full-time or part-time student is expected to have completed 67% of the hours for which he/she has enrolled/attempted. By the end of the second year of enrollment, without regards to the number of hours attempted or earned, the student must have earned the grade point average which is consistent with the graduation requirement of a “C.” All Transfer and Re-Admitted students must meet the minimum grade-point standards as well as complete the percentage of work required as stated in this section in order to be eligible for financial aid.

    Incomplete Grades. An incomplete grade of “I” does not count towards course work completed, but is counted with course work attempted. An “I” grade is intended to be only an interim course mark. A grade of “I” must be removed by the next regular semester from the semester term that it was received.

    Withdrawals. If a student officially withdraws from a course on or before the last day to withdraw for the semester, he/she will receive a grade of “W”. A grade of “W” is also counted among the scheduled hours.

    Repeated Courses.  Each time the student reenrolls in a class, it is counted among the scheduled hours.  The U.S. Department of Education requires that all classes taken must be counted in the determination of the student’s positive movement towards receipt of the degree.

    Transfer Courses.  All courses transferred into the College are counted among attempted/scheduled hours.

    Remedial/Developmental Courses.  The U.S. Department of Education does place a limit on the length of time a student has to complete a remedial/developmental course:  the limit is one year.  The U.S. Department of Education will not pay for a remedial/developmental course that takes more than one year to complete.

    Failed Courses. Courses not successfully passed (received a failing grade) may be paid for using Title IV aid as many times as are required to pass the course and eligibility still remains. Remember that Title IV aid recipients have a limited time to complete their degrees (150% of the published time for a degree’s completion [four years per current catalog]). Also that there are limits on the amount of money you are eligible to receive.

    Passed Courses.  Successfully passed courses may be paid for using Title IV aid one additional time after the initial taking of the class/courses (for students wanting to improve their grade point average). 

    Length of Time/ Maximum Time Limit.  Under federal regulations, students are allowed 150 percent (1.5 percent) of the published length (hours needed to graduate) of the Program. This is measured in credit hours attempted/scheduled.  All of the hours for which you transferred in, registered, and received a passing grade, failing grade, an incomplete, withdrew, and/or repeated are counted.  For instance, if an academic program requires 120 credit hours to complete the program, the maximum time frame established by Miles College for the student to complete the program cannot exceed 180 scheduled credit hours.  Since different majors may require a different number of hours to complete a program, the maximum number of credit hours required to remain eligible for aid will differ based upon the major. NOTE: Incompletes, withdrawals, and repeats may cause the student to exhaust the allotted time for completing a degree program using Federal/State Aid before he/she can complete the program of study. If this occurs, students will not be allowed to receive additional State /Federal Student Financial Aid Funds.

    2.0 State of Alabama’s Satisfactory Academic Policy.  Residents of the State of Alabama who are recipients of the Alabama Student Grant are ineligible to receive such grants when the total number of years exceeds by more than 125 percent (five years/ 8 semesters/sessions for a four-year program) of the number of years required for the individual student’s course of study per the College’s catalog. There is no appeal process for the State grant program.

  • The Measurement of Satisfactory Academic Progress is determined at the end of the academic year prior to the beginning of the next or subsequent year.  If the evaluation reveals that a student is not making positive movement towards a degree, the student is notified of the evaluation and given an opportunity to appeal.  Financial Aid is also suspended when a student is on academic suspension or has been dismissed from the College. 

    To secure Title IV Federal Aid and/or State Aid eligibility again, the student must appeal to the Financial Aid Appeals Committee on or before the Appeal deadline. 

    Semester of Enrollment SAP Appeal Priority Deadline
    Fall June 30
    Spring October 1
    Summer March 1

    The student must follow these sap submission instructions:

    A.        Complete a SAP Appeal form to appeal the suspension decision of your financial aid.

    B.         Write a detailed letter explaining the following four things:

    (1)        The circumstances that prevented you from maintaining Satisfactory Academic Progress,

    (2)        The specific semesters that you experienced academic problems and withdrawals,

    (3)        How your circumstances have improved so that you may now be academically successful, and

    (4)        What corrective action has taken place or will take place to correct the past deficiencies.

    C.         Gather the appropriate documentation that supports the situation/circumstance described in your letter. All documents are the property of the Appeals Committee and will not be returned.

    D.         Apply for financial aid using the FAFSA at least six weeks before the Appeal Deadline.

    E.         Complete and submit SAP Appeal requirements by the Appeal Deadline to the Office of Financial Aid in person, by fax, email, or mail.  Incomplete packets will not be reviewed by the Appeal Committee and may receive an Automatic Denial.

    Sap Appeal Reinstatement Request Reasons.

    Medical: Personal medical problem requiring extensive follow-up or care or accident/injury requiring hospitalization and recovery.  Attach documentation from a medical professional.

    Death/Illness: Death or illness of an immediate family member.  Attach medical records, death certificates, obituary, etc. 

    Catastrophic Event:  Fire, Tornado, Flood, etc. Attach documentation from a disaster relief professional. 

    Military Service: Call to Military Active Duty with short response time.  Attach Military documentation. 

    Second Degree, Double Major, or Change of Major: Attempted more than 150% credit hours due to working on a second degree, double major, or changed major. Attach Department Head’s signed audited degree plan indicating how many hours and/or terms are required for graduation. 

    Other Circumstances: Circumstances beyond your control that occurred during the term for which you lost eligibility.  Clearly state the circumstance (not listed above) in your appeal letter and provide appropriate documentation.

    Students who appeal will be notified of the decision of the Satisfactory Academic Progress Committee within 30 days of the stated deadline for submitting their appeal.

    If the appeal is DENIED, understand that decisions are processed on a case-by-case basis and the committee may deny any SAP appeal. The decision of the Appeal Committee is final.  If the appeal is APPROVED, the following is required:

    A. Complete and sign an Academic Success Plan with the SAP Coordinator;

    B. Enroll in at least 6 credit hours as prescribed by the Academic Success Plan;

    C. Maintain enrollment in all courses- Do Not withdraw, drop, or receive an incomplete grade; D. Meet with the SAP Advisor for advisement as scheduled; and

    E. Earn a minimum GPA of 2.0 = “C” average during the probationary term.

    The Financial Aid Office will evaluate academic progress periodically to determine if the student can continue to receive Federal /State Financial Aid.

    Students must understand that if these requirements are not met, that their financial aid eligibility will be terminated and they will have to use their own resources to pay their cost of attendance bill until the satisfactory academic progress standards are met.

Withdrawal from the College

To officially withdraw from the College during the course of a term, a student must:

  1. Obtain a withdrawal form from the Office of Academic Records.
  2. Obtain signatures of designated officials on the withdrawal form.
  3. Return the completed form to the Office of Academic Records no later than one week after the student has stopped attending class.

Withdrawal is not complete or official until all signatures have been obtained and the form is returned to the Office of Academic Records. The student’s withdrawal date is the date the student officially turns in the form with signatures to the Registrar. The last day to officially withdraw from Miles is posted on the Academic Calendar.

The student who withdraws without submitting the appropriate paperwork will incur a failure in all courses for which he/she is registered, and no refund of any kind can be claimed. In the case of serious illness, the student or his or her parent(s), guardian or legal representative should request official withdrawal in writing through the Academic Records Office with appropriate documentation and a Family Educational Rights and Privacy (FERPA) form on file in the Academic Records Office.

Administrative Withdrawal

In rare circumstances, students may be administratively withdrawn from the College upon the recommendation of the Provost and Senior Vice President for Academic Affairs of the College. In all cases of Withdrawal from the College, students are responsible for the remaining tuition and fee balance. Please check with a Business Office for more information.

Verification Process

Verification is a process where the Office of Financial Aid reviews for the accuracy of information provided on the Free Application for Federal Student Aid (FAFSA) with the information provided on the verification worksheet and the previous year's federal income tax transcript for the parent(s) and/or student/spouse. Only a portion of the student population is selected for verification.

Selection of Applications to be Verified

A student may be selected for verification if there is a discrepancy, conflicting information or an unusual condition. In accordance with federal guidelines. Miles will verify all students that have been selected for verification by the Central Processing System. The following exceptions are made

Verification Exceptions

Student:

  1. Death of the student
  2. Student is not a financial aid recipient
  3. Student was selected for verification after ceasing to be enrolled
  4. Student is only eligible to receive unsubsidized financial aid

Spouse (Independent students):

  1. Spouse has died
  2. Mentally incapacitated
  3. Residing in another country and cannot be contacted due to unusual circumstances.
  4. Cannot be located (the student does not have and cannot get his contact information) Due to unusual Circumstances.

Parent(s):

  1. Both parent(s) are mentally incapacitated
  2. Residing in another country and cannot be contacted
  3. Cannot be located (the student does not have and cannot get his contact information)

Notification of Verification to Applicants

The Central Processor notifies students through the Student Aid Report (SAR) when they are selected for verification. The SAR is generated from the FAFSA and sent to the student.

An email is sent to the student’s email address, notifying the student that he/she has been selected for the verification process. The student’s email may also list documents as well as the timeframe to submit the requested documents, if applicable.

Verification / Processing Time Frame

Students selected for verification are sent requests for the appropriate verification documents. Upon receipt of all requested documentation, the verification process is completed within 7-10 business days (exceptions may occur during peak processing and registration periods where the 7-10 business days timeframe is extended). Documentation should be submitted as soon as possible. Until all requested documentation is submitted to the Office of Financial Aid (OSFA), further processing of their file is not possible.

Documentation

The student and/or parent must complete form(s) and submit required documentation via email, mail or fax to the OSFA. Documents must be legible and must be what has been requested. Documents that are not legible (i.e., a copy of a tax transcript in which the income numbers are not identifiable), not appropriate or not identifiable (example: student submits a copy of the step-parents tax transcript and the last name does not match the student's) a request for additional documentation may be requested.

Document Collection Procedures

When all required documents are received, the student's file is reviewed/verified by the OSFA. Once the verification process is complete and any necessary correction is returned from the Central Processor, the file is considered "complete".

Required Verification Items

Miles manually verifies the items required by the federal government (AGI, Taxes Paid, Household Size, Number in College, Certain Untaxed Income and Benefits), as well as the other items that Miles may have selected to verify. However, if further investigation is needed to resolve a discrepancy or conflicting information is present/provided, additional information may be requested.

Adjusted Gross Income (AGI)

Adjusted Gross Income is verified using the student/spouse, and/or parent's federal income tax transcript or an acceptable signed IRS form (in accordance with the established FSA and IRS "Exceptions to Submitting a Tax Transcript").

U.S. Income Tax Paid

U.S. Income Tax paid is verified using the student/spouse and/or parent's federal income tax transcript or an acceptable signed IRS form to the information on the SAR/ISIR.

Household Size

The household size is verified using the family information (section B) on the Verification Worksheet.

Number in Postsecondary Institutions

The number of family members enrolled at least half-time (6 credit hours per term) in postsecondary institutions is verified using the family information (section B) on the Verification Worksheet.

Certain untaxed income and benefits

The term "untaxed income" means any income excluded from federal income taxation under the IRS code. For an application selected for verification, specific types of untaxed income benefits:

  1. Child support
  2. IRA/Keogh deductions
  3. Interest on tax-free bonds.

Institutional Discretionary Items

A student may be selected for verification if there is a discrepancy or a condition which is unusual and warrants investigation. If a student submits verification documentation (i.e., federal tax transcript), verification of the information on the document against the information in the student's file is required.

Correction Procedures

The Financial Aid Office (OSFA) utilizes FAA Access to input correction data for submission and processing. Corrections are made electronically if needed on a daily basis and submitted to CPS online. The corrected data is processed by the CPS and an ISIR will be returned to the College within 24-72 hours. The new ISIR contains a new official expected family contribution (EFC) number, and confirmation of eligibility through computer matches. The student file is then ready to be offered.

Conflicting Information

All conflicting information must be resolved before offering and disbursing federal student aid. If any discrepancies are discovered after disbursing federal student aid, the conflicting information must be reconciled and the student is required to repay aid received in excess of his/her eligibility. Resolution of Conflicting Information is required, as applicable, regardless to whether the student has been selected for Verification by CPS (Central Processing System).

Subsequent ISIRS

All subsequent transactions are reviewed for students, even if the earlier transaction was already verified. Any time changes or data have been modified, conflicts must be resolved.

Failure to Comply

Students who fail to submit the required verification documents will not be offered Title IV funds.

Notification to Offer

Students who complete the verification process are emailed an offer notification. If there are changes to the ISIR/SAR, the student will receive a revised offer notification by email. Campus based aid (Federal Work-Study) will be offered to the neediest students.

Overpayments

The OSFA policies and procedures for verification are designed to eliminate the possibility of an overpayment from any fund. If, however, an overpayment does occur, the aid is adjusted and the student is billed for the amount of the overpayment by the Business Office. A letter is sent to the student from OSFA informing them of the overpayment.

Updating Requirements and Procedures

When students notify the OSFA of an allowable update, the Financial Aid Administrator may submit corrections for a new EFC and the new EFC may be used to offer financial aid.

Interim Disbursements

The OSFA does not allow interim disbursements. Students must complete the verification process before aid is offered or disbursed.

Summer School

Summer school is a trailer and a manual process at Miles College. Summer funds are residual funds from the fall/spring academic year. Students must submit a Summer School application which becomes available online in February. The priority processing date is April 1st.

Contact The Office of Financial Aid

Contact Us

Student Financial Assistance Program

Institutional Scholarships 

Scholarship awards vary in size and cover educational expenses as outlined in the scholarship’s description provided by the Scholarship Chairperson. All students who apply for or receive academic scholarships must maintain the cumulative grade point average as stated, except where scholarships are donated and allow less than a “B” average by the donor. Scholarships are not redeemable as cash but are offered by the College for the specific purpose of being applied towards the student’s direct educational cost (costs payable to the College).

The College’s Institutional Scholarships/Grant-in-Aid is awarded as supplementary funds, applied to the student’s indebtedness after all other assistance has been determined. All Institutional Scholarship/ Grant in aid funds that are in excess of the student’s direct academic expense(s) will revert to the College’s Institutional Scholarship/Grant-In-Aid Fund for allocation to other eligible students.

President’s Scholarship. Recipients who qualify must have a GPA of 3.70 and a minimum SAT score of 1160 or an ACT composite score of 24. The award covers tuition, room, and board for residential students. The amount of this award may vary depending on the student’s aid from other sources. This scholarship is renewable for up to three years and a class load of 15 hours per semester.

Dean Scholarship. Recipients who qualify must have a GPA of 3.2 and a minimum SAT score of 1020 or an ACT composite score of 20. The award amount is $5,000 and is renewable for up to three years and a class load of 15 hours per semester. The amount of this award may vary depending on the student’s aid from other sources.

Bridge Scholarship. Required High School/College GPA 2.75. The award amount is $2,500 and is renewable for up to three years. The amount of this award may vary depending on the student’s aid from other sources.

Presidential Discretionary Scholarship.  Recipients are selected by the President of the College.  The award amount varies each year and may cover tuition, comprehensive fee, and room and board for residential students.  Other aid sources are considered as well to determine the student’s award package.  Additional annual awards are at the President’s discretion.

Athletic Grant-in-Aid.  Recipients who are selected must be eligible to participate in the NCAA Division II Intercollegiate Athletic Program. The amount of these awards may vary depending on the student’s aid from other sources. Awards may cover tuition, fees,  room & board, minus any grants and institutional aid the recipient may be receiving. Recommendations for this type of aid are made by the Athletic Director and/or Head Coach, based upon the rules and regulations of the NCAA, SIAC, and the athlete’s performance in competition. A recipient will be evaluated to be considered for Grant-In-Aid renewal each year. For further informationplease contact the Athletic Department.

Performance Grant-In-Aid. Recipients who qualify are those whose training or ability enables them to play in the College’s Band, sing in the Choir, or perform as a College cheerleader For additional information contact the Band Director, Choir Director, or Cheerleader Sponsor.

Employee Educational Assistance Program. Educational assistance i.e. Staff Aid is available to all full-time employees and their qualified dependents that desire to further their education at the College.  Class loads not to exceed six semester hours per semester are supplemented up to 100% for faculty and staff members who have completed one year of service at the College.  Spouses and naturally born or legally adopted children who are unmarried dependents of full-time faculty and staff members may enroll full-time or less per semester.  To be eligible to receive this supplemental assistance, federal and state financial aid applications must be filed and completed annually and a “C” or 2.0 GPA must be maintained.  Any person in default on any loan will not be eligible for Staff aid.  Since this is a supplemental tuition waiver, funded by the Institution with no cash value, employees, spouses, and qualified dependents must be eligible to receive Federal aid.  The tuition waiver will only pay the remaining balance after the federal and state aid is determined.  To apply, an employee educational benefit form must be completed at least one month prior to registration each semester and submitted to the Director of Human Resources.  Benefits are contingent upon continued employment.  If employment is terminated for any reason, ONLY the current semester will be honored. 

Delta Sigma Theta Sorority Scholarship. The Birmingham Alumnae Chapter of the Delta Sigma Theta Sorority, Inc. gives scholarships of up to $3,000 to worthy students who have demonstrated character, scholarship, talent, and need for financial assistance. Recommendations for the awards are made by the Scholarship Committee and faculty members who are members of the sorority. 

United Negro College Fund Scholarship. Scholarship funds are available to prospective/continuing students at Miles College. Requirements for each type of UNCF scholarship are set by UNCF. UNCF personnel make the selection of the award recipient and notify the recipient and the College. 

New students applying for  UNCF  scholarships must submit an application for admission,  their academic transcripts,  and their SAT  or ACT  scores to and enroll at Miles College. In addition, each new or continuing applicant must complete and submit the Free Application for Federal Student Aid listing Miles College as the recipient. Applicants must complete a scholarship/grant application form at www.uncf.org.

Army and Air Force ROTC Scholarships. Scholarships are available to students enrolled in the  AROTC  and AFROTC programs through a cross-registration with the University of Alabama in  Birmingham and  Samford  University,  respectively.  The UAB Army ROTC awards two and three-year scholarships to hundreds of students each year, based solely on merit. Qualify, and you could receive a full scholarship for tuition and educational fees, plus money for books and a monthly allowance to help cover the day-to-day costs of college. For additional details, contact UAB Army ROTC at (205) 934-8749 or email: roo@uab.edu.  Samford Air Force ROTC scholarships are extremely competitive. To ensure you are a top candidate make sure that you have the highest GPA possible, score well on the ACT or SAT, and stay physically fit to pass the Physical Fitness Assessment (PFA).  For additional details, contact the Recruiting Flight Commander, Detachment 012, Air Force ROTC at (205) 726-2859 or email det012@us.af.mil.

The Johnny Morrow Memorial Scholarship. This scholarship is donated by the Morrow family in memory of their late brother, Johnny Morrow, a Miles College graduate. The scholarship is given annually for the purchase of textbooks to two students who have demonstrated a financial need. Recommendations are made by the College Scholarship Committee.

Federal Financial Aid Programs. Students seeking financial aid assistance through the Department of Education’s federal student aid programs must apply using the (FAFSA) Free Application for Federal Student Aid at www.fafsa.ed.gov.  Miles School Code (001028). The College administers the Federal Student Aid Programs in accordance with Federal rules and regulations. 

Federal Pell Grant Program (PG). Federal Pell Grants are awarded to assist undergraduates (1st Bachelor’s degree) pay for their education after high school. For many students, the Federal Pell Grant provides a “foundation” of financial aid to which aid from other Federal and non-Federal sources may be added. Unlike loans, grants do not have to be repaid. To determine eligibility, students must apply for a Federal Pell Grant using the (FAFSA). The amount of each Pell Grant award per term will depend also on your enrollment status per credit hour load.  Award amounts vary based on full-time, three-quarter-time, part-time, and less than part-time.  Changes in the law affect Federal Pell Grant awards, this change limits the total number of years a student may receive a Federal Pell Grant to the equivalent of six years (12 semesters = 600%).

Federal Supplemental Educational Opportunity Grant (FSEOG). Federal Supplemental Educational Opportunity Grants are “campus-based” federal assistance, which is available to undergraduate students (1st Bachelor’s degree students) who have demonstrated a financial need. This grant amount varies up to $4000 and depending on the need, the availability of Federal SEOG funds at the College, and the amount of other aid offered. A recipient must be eligible for a Federal Pell Grant to receive this aid, provided funds are available. Funds are generally not sufficient to meet the need of every eligible student; and Pell Grant recipients with the lowest EFCs are considered first.

Federal Work-Study Program (FWSP). The Federal Work-Study Program provides jobs for students who have demonstrated a financial need to earn money to pay part of their educational expenses. A student may work up to 20 hours per week while school is in session. Students are permitted to work  40  hours per week during breaks and vacation periods.  While working  40  hours per week,  students are required to save a portion of their earnings to meet the expense of the next enrollment period (e.g.. Fall, Spring, or Summer).  Federal Work Study Recipients will be notified by mail of their job assignments from the Federal Work-study Coordinator.  This is a JOB established by the College, and Work-Study payroll payments are processed on a monthly basis each semester. 

Teacher Education Assistance for College and Higher Education (TEACH) Grant. TEACH grants are available to Education majors in specified academic shortage areas who agree to teach full time for at least (4) years within (8) years of graduation at a school serving a high percentage of low-income students. Recipients must maintain a 3.25 cumulative average and carry a full-time load (minimum of 12 hours).

William D. Ford Federal Direct Subsidized/ Unsubsidized Student Loan Program. These are low-interest rate loans made to students by the U.S. Department of Education to help pay for their education after high school.  Sub and unsubsidized loan amounts vary based upon the student’s academic classification, annual loan limit, and aggregate loan maximum.  Unsubsidized loans are not based on financial need. Interest is charged throughout the life of the loan and the student borrower may choose to pay the interest charged on the loan or allow the interest to be capitalized (added to the loan principal).  Federal Direct Loan borrowers taking their first loan on or after July 1, 2013, may qualify for a subsidized Direct Loan for a maximum of 150% of the length of their academic program. Subsidized loan eligibility is limited to 6 years in a 4 year program. Students reaching this limitation could receive unsubsidized loans if eligible.  Eligibility for a Federal Pell Grant must be determined before a Direct Loan is awarded. To accept and have a Direct Loan disbursed to the student’s school account, Federal Direct Loan Entrance Counseling and Master Promissory Note must be completed at www.studentloans.gov.   

William D. Ford Federal Direct Parent Loan for Undergraduate Students Program (PLUS). Plus loans are made to the parents of dependent undergraduate students and are not to be confused with Graduate Plus loans. The PLUS is not based on financial need and is limited to a parent borrower for a dependent student attending at least half-time. A parent is currently defined as a person’s natural or adoptive mother or father, or the step-parent married to the custodial parent. Parents are required to pass a credit check. PLUS loans carry a fixed interest rate and an origination fee. The parent who completed the FAFSA application and has an FSA ID can apply. Certain parent borrowers may also be required to complete federal PLUS loan counseling; however, the U.S. Department of Education will provide the notification if this counseling requirement must be met.

State Financial Aid Programs. The College administers the state student aid programs in accordance with state and federal rules and regulations.  Students seeking financial aid assistance through state financial aid programs must follow the College’s policies and procedures and state aid application guidelines to be eligible. 

Alabama Student Grant Program (ASGP). The Alabama Student Grant Program was established for undergraduate, non-sectarian, secular education at independent, non-profit, post-secondary institutions of higher learning located within the State of Alabama. This is not a need-based program. Grant amounts vary from year to year based on the availability of funds, but cannot exceed $1,200 per academic year.  Students who are residents of the State of Alabama are required to apply for this Grant.  Applications are sent to those who qualify or may be obtained from the Financial Aid Office or from www.miles.edu.

Alabama Student Assistance Program (ASAP). This is a “need-based program” which provides assistance on a limited basis to Alabama residents who demonstrate a financial need. Students must file the Free Application for Federal Student Aid in order to receive consideration for aid from this Program. The State Student Assistance Program determines the amount to be allocated to each eligible school. Student assistance can vary in size but not exceed $5,000 per year.

State Vocational Rehabilitation Program. This program provides educational assistance for individuals with physical or mental disabilities.  Students must contact the State Vocational Rehabilitation Service Office nearest their home for further information. The College’s Vocational Rehabilitation Certifying Official is located in the Miles College Financial Aid Office. Vocational Rehabilitation benefits are to be coordinated with Title IV student aid. When the total of both aid sources exceeds the college’s Title IV student aid budget, Title IV aid and any Institutional aid will be adjusted.

Satisfactory Academic Progress Determination

The Measurement of Satisfactory Academic Progress is determined at the end of the academic year prior to the beginning of the next or subsequent year.  If the evaluation reveals that a student is not making positive movement towards a degree, the student is notified of the evaluation and given an opportunity to appeal.  Financial Aid is also suspended when a student is on academic suspension or has been dismissed from the College. 

To secure Title IV Federal Aid and/or State Aid eligibility again, the student must appeal to the Financial Aid Appeals Committee on or before the Appeal deadline. 

Semester of Enrollment SAP Appeal Priority Deadline
Fall June 30
Spring October 1
Summer March 1

The student must follow these sap submission instructions:

A.        Complete a SAP Appeal form to appeal the suspension decision of your financial aid.

B.         Write a detailed letter explaining the following four things:

(1)        The circumstances that prevented you from maintaining Satisfactory Academic Progress,

(2)        The specific semesters that you experienced academic problems and withdrawals,

(3)        How your circumstances have improved so that you may now be academically successful, and

(4)        What corrective action has taken place or will take place to correct the past deficiencies.

C.         Gather the appropriate documentation that supports the situation/circumstance described in your letter. All documents are the property of the Appeals Committee and will not be returned.

D.         Apply for financial aid using the FAFSA at least six weeks before the Appeal Deadline.

E.         Complete and submit SAP Appeal requirements by the Appeal Deadline to the Office of Financial Aid in person, by fax, email, or mail.  Incomplete packets will not be reviewed by the Appeal Committee and may receive an Automatic Denial.

SAP Appeal Reinstatement Request Reasons.

Medical: Personal medical problem requiring extensive follow-up or care or accident/injury requiring hospitalization and recovery.  Attach documentation from a medical professional.

Death/Illness: Death or illness of an immediate family member.  Attach medical records, death certificates, obituary, etc. 

Catastrophic Event:  Fire, Tornado, Flood, etc. Attach documentation from a disaster relief professional. 

Military Service: Call to Military Active Duty with short response time.  Attach Military documentation. 

Second Degree, Double Major, or Change of Major: Attempted more than 150% credit hours due to working on a second degree, double major, or changed major. Attach Department Head’s signed audited degree plan indicating how many hours and/or terms are required for graduation. 

Other Circumstances: Circumstances beyond your control that occurred during the term for which you lost eligibility.  Clearly state the circumstance (not listed above) in your appeal letter and provide appropriate documentation.

Students who appeal will be notified of the decision of the Satisfactory Academic Progress Committee within 30 days of the stated deadline for submitting their appeal.

If the appeal is DENIED, understand that decisions are processed on a case-by-case basis and the committee may deny any SAP appeal. The decision of the Appeal Committee is final.  If the appeal is APPROVED, the following is required:

A. Complete and sign an Academic Success Plan with the SAP Coordinator;

B. Enroll in at least 6 credit hours as prescribed by the Academic Success Plan;

C. Maintain enrollment in all courses- Do Not withdraw, drop, or receive an incomplete grade; D. Meet with the SAP Advisor for advisement as scheduled; and

E. Earn a minimum GPA of 2.0 = “C” average during the probationary term.

The Financial Aid Office will evaluate academic progress periodically to determine if the student can continue to receive Federal /State Financial Aid.

Students must understand that if these requirements are not met, that their financial aid eligibility will be terminated and they will have to use their own resources to pay their cost of attendance bill until the satisfactory academic progress standards are met.