POSITION: Director of Sponsored Programs
REPORTS TO: Vice President of Institutional Advancement
Function and Responsibility
This position is responsible for leading the Office of Sponsored Programs at Miles College to include government and foundation grants and contracts and Title III.
The incumbent will be responsible for increasing grants and contracts activity in the College by identifying relevant grants for College faculty and staff members, working with faculty and staff to prepare grants for submission, and processing and managing grants and contracts once they have been obtained. The Director will be responsible for leadership and management of the College’s Title III program. The incumbent will also be responsible for working with accounting staff, departments, granting and government agencies, foundations and others to assure compliance with all required guidelines. This position calls for an entrepreneurial generalist who is able to identify grant/contract opportunities, stimulate grant activity among faculty and staff, and oversee the submission and administration of the grants/contracts.
Candidates should have a background in the management of grant/contract with knowledge of both the pre-award and post award activities with the federal, state and foundation contracting agencies. The incumbent will also participate in the negotiation of research agreements, material transfer agreements and non-disclosure agreements.
Duties and Responsibilities
Identifies Institutional Opportunities for Grants and Contracts: Identifies research interests and capabilities of faculty and staff and opportunities that represent a good match with institutional strengths and needs, scans the environment to find grant seeking opportunities relevant to faculty staff and institutional needs and strengths;
Stimulates Grants and Contracts: Works with faculty and staff to stimulate submission of grants and contracts, supports faculty and staff with grant and contract submissions, identifies institutional and other grant and contract opportunities, writes and submits grant and contract applications in a timely and complete manner, serves as a credible liaison between college and granting agencies.
Serves as institutional expert on grant administration and agency rules and regulations relating to compliance issues, ensures that overall performance activities and related documentation and reporting are done in compliance with grant requirements, obtains knowledge of, and works with other staff offices, to assure that institution complies with federal auditing requirements and knowledge of regulatory requirements.
Oversees grants and contracts by monitoring goals, progress and compliance of grant contracts and partnership agreements to ensure positive performance; Ensures that overall performance activities and related documentation and reporting are in compliance with grant requirements; Monitors the effectiveness of appropriate compliance and fiscal controls for grants and contracts.
Assures that all required reports are submitted accurately and on time; Works with supervisors to design regular reports on grant and contract activity within the College.
Provides training sessions on grants and contracts as needed to stimulate submissions of grants/contracts and compliance with submission and administration requirements; Consults with prospective submitters of grants/contracts; Develops and delivers training and /or orientation for employees selected to serve as grant project directors; Participates in planning discussions as needed for business processes and organizational readiness for implementation or new administrative initiatives which will impact grant administration and support services.
Performs other duties as assigned.
Embraces and behaves in a manner consistent with institutional mission/vision and values; Knowledge of grants/contracts administration in institutions of higher education and funding agencies; Experience in compliance management and a broad understanding of regulations related to grants; Interpersonal effectiveness- in working cooperatively with others to stimulate grant/contract submission and to handle people effectively while also assuring that all rules, guidelines and required progress are met.
Ability to manage and coordinate multiple projects and to meet critical deadlines; Strong persuasive abilities to influence cooperation and compliance with work methodologies without direct reporting authority; Attention to detail with ability to assure all grant/contract requirements are met; Strong financial, audit and computer skills; Ability to collect, analyze and interpret varied Information and data, both in statistical and narrative form; Business computer applications, including word processing programs, spreadsheets, statistical analysis techniques.
Proficiency in word processing, spreadsheets and database skills; Knowledge of grant administration procedures including principles, practices, and methods of grant administration and compliance including accounting for multiple funding streams.
Excellent analytical, organizational, project management, marketing, budgeting, negotiation, strategic and business planning, communication and interpersonal skills; Flexibility, resourcefulness, and creative approaches to complicated problems as well as an understanding of the wider institutional context in which these problems must be addressed.
Ability to conduct or work cooperatively with departments and institutional accounting staff and others to conduct internal audits; Works cooperatively, and well, while all while maintaining compliance with required rules and regulations. Must desire to work in a fast-paced, team-oriented office.
Bachelor's degree in business or related field required. Minimum 3 years’ experience with grants and contracts, preferably relevant to higher education.
Please mail cover letter and resume to:
Miles College Office of Human Resources
P. O. Box 39800
Birmingham, AL 35208